General Data Protection Regulation
Parallel Sports Coaching Ltd GDPR Privacy Notice for Settings
Data Protection (DP) Contact is Sam Walker.
Email address is: info@parallelsportscoaching.co.uk
Contact telephone number is: 07860643254
Introduction
PSC collects and processes only contact information as a business supplier, to the Setting, to maintain the working relationship. This contact information may be held by PSC on paper or in electronic format.
PSC is committed to being transparent about how it handles the Settings contact information, to meet its data protection obligations under the General Data Protection Regulation (“GDPR”) and the Data Protection Act 2018. The purpose of this privacy notice is to make the Setting aware of how and why we will collect and use this contact information both during and after the Settings working relationship with PSC.
PSC oversees compliance with this privacy notice. If the Setting has any questions about this privacy notice or about how we handle the Setting’s contact information, please contact PSC using the details below:
Parallel Sports Coaching Ltd
Email: info@parallelsportscoaching.co.uk
Telephone: 07860643254
Data protection principles
Under the GDPR, there are six data protection principles that PSC must comply with. These provide that if we were to process or hold personal information about the Setting, it must be:
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Processed lawfully, fairly and in a transparent manner.
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Collected only for legitimate purposes that have been clearly explained to the Setting and not further processed in a way that is incompatible with those purposes.
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Adequate, relevant and limited to what is necessary in relation to those purposes.
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Accurate and, where necessary, kept up to date.
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Kept in a form which permits Setting identification for no longer than is necessary for those purposes.
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Processed in a way that ensures appropriate security of the data.
PSC is responsible for, and must be able to demonstrate compliance with, these principles. This is called accountability. However, we do not collect personal information, only contact information.
What types of personal information do we collect?
Personal information is any information about an individual from which that person can be directly or indirectly identified. It doesn’t include anonymised data, i.e. Where all identifying particulars have been removed. There are also “special categories” of personal information, and personal information on criminal convictions and offences, which requires a higher level of protection because it is of a more sensitive nature. The special categories of personal information comprise information about an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life or sexual orientation and genetic and biometric data.
In order to provide our Sports Coaching services to you, PSC DO NOT collect personal information. Only the following information is collected:-
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Contact details - including name, address, telephone number, email address of the contact at the Setting.
How does PSC collect Setting personal information?
PSC does not collect Setting personal information.
PSC will collect Setting contact details purely for the purposes of maintaining the Coaching/Customer arrangement.
Setting contact details may be stored in different places, including in paper format, e-mail systems, a secured laptop.
Why and how do we use the Settings contact information?
In addition to maintaining the Coaching/Customer arrangement, we also use the Setting’s information when the law allows us to. These are known as the legal bases for processing.
We will use the Settings contact information in one or more of the following circumstances:
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Where we need to comply with a legal obligation
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Where it is necessary for the business to do so and the legitimate interests or fundamental rights and freedoms do not override the Setting interests.
We may also occasionally use Setting information where we need to protect Setting vital interests (or someone else’s vital interests).
In some cases, we may also use Setting’s contact information where it is necessary to pursue our legitimate interests, provided that Setting interests or Setting fundamental rights and freedoms do not override our interests. Our legitimate interests include:
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performing or exercising our obligations or rights under the direct relationship that exists between PSC and the Setting;
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performing effective internal administration and ensuring the smooth running of the business; ensuring the security and effective operation of our systems and network;
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and protecting our confidential information.
We believe that the Setting has a reasonable expectation, as our Client, that we will use the Setting’s information to contact them to maintain the agreement.
Why and how does PSC use Setting sensitive personal information?
We do not collect and process Setting sensitive personal information.
Who has access to the Setting’s information?
Only Management has access to Setting’s contact information such as email addresses.
The rest of the Setting’s contact information is publicly available.
How does PSC protect Setting personal information?
PSC does not hold personal information that requires protection – all information remains on site at the Setting.
No Client/Setting/Children’s personal information is required to be shared with PSC by the Setting.
PSC does not retain any data which could be subject to a data security breach.
For how long does PSC keep Setting contact information?
PSC will generally hold Setting contact information for the duration of the services provided to the Client/Customer.
If the setting believes that PSC has not complied with the settings data protection rights, the setting has the right to make a complaint to the information commissioner’s office (ICO) at any time. The ICO is the UK supervisory authority for data protection issues.
Transferring personal information outside the European Economic Area (EEA).
PSC will not transfer the settings information to countries outside the European Economic Area (EEA).
Automated decision making
Automated decision making occurs when an electronic system uses Setting personal information to make a decision without human intervention. This is not part of PSC’s service to settings and therefore does not apply.
Changes to this privacy notice
PSC reserves the right to update or amend this privacy notice at any time, including where PSC intends to begin to process the Settings employee or children’s personal information or where we intend to process new types of personal information. We will issue the Setting with a new privacy notice when we make significant updates or amendments. We may also notify the Setting about the processing of Setting personal information in other ways.
Contact
If the Setting has any questions about this privacy notice or how we handle Setting personal information, please contact the Data Protection contact as detailed above.